Docthub
Event Organizer Policy (Terms & Conditions)

Event Organizer Policy (Terms & Conditions)

Docthub Health Tech Private Limited ("Docthub") is the author and publisher of the internet resource https://events.docthub.com/ ("Events Portal"). Docthub owns and operates the Docthub Events services provided through the Website and mobile applications, through Docthub Healthcare Career App on Android and iOS. These Terms and Conditions govern your use of the website, content and community services offered through enterprise software module 'Event Organizer' under the website https://enterprise.docthub.com/ ("Website" or "Service") and Docthub Enterprise mobile app or internet connected device or otherwise. It allows organizations to list their event on Docthub Events website and manage end-to-end event management flow including event registrations, attendee management, communication, attendance, invoicing, summary and records. This terms and condition policy is applicable to all enterprise users who are using 'Event Organizer' software application module through Docthub Enterprise application (https://enterprise.docthub.com/).

BACKGROUND

Docthub.com is a digital platform for healthcare professionals, offering healthcare career and professional related services through website as well as Android and iOS Mobile app for Users. It aggregates healthcare jobs, courses, events, masterclass, certification programs offered by different partnered organizations. It also offers digital tools like Logbook, Resume Builder, Exhibitor, Registry, Card, and Professional Branding to manage healthcare professional activities and grow their practice.

Docthub Enterprise Solutions is for businesses and enterprises to post their content and get user responses as per their need for relevant products on Docthub platform. It includes the purchase of items and materials, digital features, tools, Platform as a Service (PaaS), Software as a Service (SaaS) to grow and manage their professional and organizational work. It has a different software module; Recruiter, Institute, Event Organizer, Membership Management, E-Certificate, Marketing Solutions, etc.

Events Organizer is a software module for Docthub Enterprise application, accessible through https://enterprise.docthub.com/. Any legal business entity, institute or organization can create their Enterprise Account and explore this software module to manage their Event. Enterprise Users who are using this module are hereinafter referred to as 'Event Organizer'.

TERMS AND CONDITIONS

These terms and conditions ("Terms") constitute a legally binding agreement between you and Docthub Health Tech Private Limited and/or its subsidiary(ies) and/or affiliate(s) including hereinafter referred to as the "Company", "Docthub", "DHTPL", "we" or "our". Regarding your use of the Website and any Services offered by the Docthub including, but not limited to, delivery of content via the Website, any mobile or internet connected device or otherwise. By accessing the Website or Service and/or by clicking "I agree", you agree to be bound by these Terms. You hereby represent and warrant to the Docthub that you are at least eighteen (18) years of age or above and are capable of entering, performing and adhering to these Terms and that you agree to be bound by the following terms and conditions. While individuals under the age of 18 may utilize the Services or the Website, they shall do so only with the involvement and guidance of their parents and/or legal guardians, under such parent/ legal guardian's registered account. You agree to register prior to uploading any content and/or comment and any other use or services of this Website and provide your details including, but not limited to, complete name, age, gender, email address, education, residential address, contact number.

Definition of "Enterprise User" or "you" or "your": means any person or independent contractor or legal representative of any business entity who access or avail this Website of the Docthub Enterprise for the purpose of hosting, publishing, sharing, transacting, displaying or uploading information or views and includes other persons or business entity(ies) jointly participating in using the Website of Docthub Enterprise (https://enterprise.docthub.com/) and Docthub Platform (https://www.docthub.com/).

THESE TERMS CONTAIN A BINDING ARBITRATION AGREEMENT, WAIVER OF A JURY TRIAL, AND INDEMNIFICATION PROVISIONS. READ ALL SECTIONS OF THESE TERMS CAREFULLY AS THE TERMS MAY AFFECT YOUR AND OUR RIGHTS.

Docthub may add to or change or update these Terms and Conditions, from time to time entirely at its own discretion. You are responsible for checking these Terms periodically to remain in compliance with these terms. Your use of the Website after any amendment to the Terms shall constitute your acceptance of these Terms and you also agree to be bound by any such changes/ revisions. We advise you to follow this web page to get updates or change in Docthub Event Organizer Terms of Conditions policy.

By accessing or registration or using our Services, you acknowledge and agree that all use of the Website and Services is at your sole risk and that the Docthub is not liable for any harm resulting from your use.

IF YOU SIGN UP, REGISTER AND AVAIL THIRD-PARTY SERVICES THROUGH THE DHTPL WEBSITE(S) OR OTHER SERVICES), YOU SPECIFICALLY ACKNOWLEDGE AND AGREE TO THE TERMS OF USE AND LEGAL NOTICES AVAILABLE ON THE DHTPL AND ANY AFFILIATE WEBSITES. WHEN USING AFFILIATE OFFERINGS THROUGH OR IN CONNECTION WITH THE DHTPL SERVICE, ALL DHTPL RIGHTS AND SERVICE RESTRICTIONS SET FORTH HEREIN SHALL APPLY TO, AND MAY BE EXERCISED BY, SUCH AFFILIATE IN EQUAL FORCE AND EFFECT AS IF SUCH AFFILIATE WERE DHTPL HEREUNDER. YOU ACKNOWLEDGE AND AGREE THAT EACH SUCH AFFILIATE IS A THIRD PARTY BENEFICIARY OF THESE TERMS. YOU ACKNOWLEDGE AND AGREE THAT ANY POINTS BALANCE OR OTHER REWARDS ACCUMULATED THROUGH AN AFFILIATE ARE OFFERED IN SUCH AFFILIATE'S SOLE AND ABSOLUTE DISCRETION, MAY BE CANCELLED OR REMOVED AT ANY TIME, AND HAVE NO VALUE UNLESS AND UNTIL REDEEMED IN ACCORDANCE WITH THE APPLICABLE TERMS. IF YOU SIGN-UP WITH SUCH AFFILIATES AND THIRD PARTIES, YOU CONFIRM TO HAVE CONSENTED TO THE TERMS AND CONDITIONS OF SUCH AFFILIATES AND THIRD PARTIES. WE ENCOURAGE YOU TO FAMILIARIZE YOURSELF WITH THE TERMS AND CONDITIONS OF SUCH AFFILIATES AND THIRD PARTIES PRIOR TO ACCESSING THEIR PLATFORM. WE DO NOT ASSUME ANY RESPONSIBILITY OR LIABILITY FOR SUCH AFFILIATES AND THIRD PARTY. YOU AGREE AND ACKNOWLEDGE THAT WE SHALL NOT BE LIABLE AND WILL NOT BE HELD RESPONSIBLE FOR ANY LOSSES WHATSOEVER, EVER DIRECT, INDIRECT, INCIDENTAL OR CONSEQUENTIAL, INCLUDING WITHOUT LIMITATION ANY LOSSES DUE TO ONLINE FRAUD. IN CASE OF ANY FRAUD, YOU CAN FILE A COMPLAINT WITH SUCH AFFILIATES AND THIRD PARTY DIRECTLY FOR REDRESSAL. READ THESE TERMS CAREFULLY. THEY CONTAIN IMPORTANT RULES, RESTRICTIONS, DISCLAIMERS, AND OTHER INFORMATION GOVERNING YOUR USE OF OUR APP, WEBSITE(S) AND SERVICES. AS THE FURTHER SET FORTH BELOW, THESE TERMS CONTAIN AN AGREEMENT TO WAIVE THE RIGHTS TO SUE IN COURT AND PARTICIPATE IN ANY ACTION AS A PLAINTIFF OR OTHER MEMBER OF A CLASS.

If you do not agree with these Terms, please do not use our Website.

This electronic record is published in compliance with the Information Technology Act, 2000, the rules made thereunder, and the Digital Personal Data Protection Act, 2023 of Government of India and it does not require any physical or digital signatures.

By clicking "I ACCEPT", you confirm that you have read, understood, and agree to these Terms, as updated from time to time.

Registration

To register, you can go to www.docthub.com, click on 'For Organizations', and then click on 'Create an Enterprise Account' it will redirect you on https://enterprise.docthub.com/register, submit the form and verify through your Business Email or Work Email address.

On registration through Docthub Enterprise website, You are agree to:

  • Make Your contact details available to Docthub partners/ business associates/ affiliates/ enterprises of the Docthub Enterprise platform. You may be contacted by the Docthub team or its partners or affiliates or institutes for additional information, Know Your Customer (KYC) process, advertisement opportunity, event announcements, event speaker opportunities, business opportunities, marketing campaign, notification, service or subscription alerts, healthcare practice support services and registration process through email, Telephone, WhatsApp and SMS.
  • Receive promotional mails/ special offers from the Docthub or any of its partner websites/ associates/ affiliates applications/ enterprise users. If You do not wish to be contacted by Docthub, please modify your account settings at the time of registration or in the "Account Settings" in the Docthub Enterprise application.
  • Get notifications or contacted by Docthub in accordance with the account settings or services obtained or activity done by You.

Changes:

Docthub reserves the right to suspend / cancel, or discontinue any or all channels, products or services at any time without notice to you, make modifications and alterations in any or all of the content, products and services contained on the Website without prior notice. Such changes will be posted to https://events.docthub.com/event-organizer-policy for your reference and convenience so as to enable you to understand your responsibility as a user.

In particular, Docthub may suspend, cancel, terminate or modify our referral offers or discount offers through promo codes, including any terms and conditions and any referral functionalities at any time in our sole discretion. Referral links or discount coupon codes may not function following any discontinuance of, or changes to, the associated referral offer(s). By participating in our referral program or discount coupon promo code, you acknowledge and agree that it is your responsibility to review and understand the offers active at any particular time, and that you will be bound by such changes as may be made from time to time. If you do not accept any such changes, your sole and exclusive remedy is to cease participation in this program.

Docthub reserves the right to charge subscription and/ or membership fees from a user, by giving reasonable prior notice, in respect of any product, service or any other aspect of the Docthub Enterprise application (https://enterprise.docthub.com/). Docthub may suspend, cancel, terminate or modify any rewards or referral offers or discount promo code, including any terms and conditions and any rewards or referral functionalities at any time in our sole discretion. Offer or referral links or promo codes may not function following any discontinuance of, or changes to, the associated referral offer(s). By participating in our rewards and referral programs, you acknowledge and agree that it is your responsibility to review and understand the offers active at any particular time, and that you will be bound by such changes as may be made from time to time. If you do not accept any such changes, your sole and exclusive remedy is to cease participation in this program.

Copyright and Trademarks

Unless otherwise stated, copyright and all intellectual property rights in all material presented on the Website (including but not limited to text, audio, video or graphical images), trademarks and logos appearing on the Website and the Service are the property of Docthub Health Tech Private Limited, its parent, affiliates and associates and are protected under applicable Indian, European Union, United States and other laws. You agree not to use any framing techniques to enclose any trademark or logo or other proprietary information of Docthub; or remove, conceal or obliterate any copyright or other proprietary notice or any credit-line or date-line on other mark or source identifier included on the Website/ Service, including without limitation, the size, color, location or style of all proprietary marks. Any infringement shall be vigorously defended and pursued to the fullest extent permitted by law.

Access and Use

In these Terms, "you" and "your" refer to (a) you, the individual accessing the Website, (b) you, independent practitioner or doctor, and (c) the business entity on whose behalf an individual or electronic agent is accessing the Website and Event Portal. You represent and agree that all information that you provide to Docthub in connection with your access to and use of the Website and Event Portal is and shall be true, accurate, and complete, to the best of your knowledge, ability, and belief. We reserve the right to terminate these Terms, or to refuse, restrict, or discontinue service or access to the Website or the Event Portal (or any portions, components, or features thereof) to you or any other person or entity, for any reason or for no reason whatsoever, at any time, without notice or liability. Failure to comply with these Terms may, among other things, result in the immediate termination of your access to and use of the Website and the Service. We reserve the right to verify your identity as a condition of your use of our Website and Service. We may collect and disclose to our business partners and their regulators certain personal information as set forth in our Privacy Policy, including without limitation in connection with applicable law and our business partners' know-your-customer ("KYC") and other such policies and procedures.

Docthub grants you a personal, non-exclusive, non-transferable, limited license to use the Website or Service and to view or access the Website and the Event Portal solely for your personal or internal use and subject to the condition that you do not (and do not allow any third party to) copy, modify, create a derivative work from, reverse engineer (except to the extent permitted by applicable law), reverse assemble, or otherwise attempt to discover any source code, sell, assign, sublicense, grant a security interest in, or otherwise transfer any right in or access to the Website, the Event Portal, or any other Content available via the Website and the Event Portal. You further agree neither to modify the Website or Event Portal, or any part thereof, in any form or manner, nor to use any modified versions of the Website or the Event Portal, for any reason whatsoever, without the express written consent of Docthub. You may not attempt to gain any unauthorized access to the Website or Event Portal or any of its associated Content, including computer systems, software, or networks. No redistribution of any Content, materials, or information contained on or offered through the Website or Event Portal is permitted, unless expressly specified in a prior agreement between you and Docthub.

We are not responsible for the content, accuracy, or reliability of any third-party materials or services made available through our Website and Event Portal.

The 'Event Organizer' Module Utility

Docthub Enterprise application has a software module 'Event Organizer' through which Enterprise Account users can utilize for their Event Management, Attendee Management, Communications for their organizations and get benefits from Docthub Events portal and its user database. The Event Organizer service has multiple functionalities, but not limited to (1) Event Listing, (2) Manage Registrations, (3) Manage Attendees, (4) Attendee Communications, (5) Event Page, (6) QR Check-In Solutions, (7) Abstract Management, (8) Download Reports & Summary, (9) E-Certificate, (10) Face Check-In Solutions, (11) Sponsorships & Exhibitors, (12) On-site Services.

For listing events on Docthub Events Portal, any healthcare organization can access Docthub Enterprise application on https://enterprise.docthub.com/ and create enterprise account and explore Event Organizer module to list an event. Explore more information on https://www.docthub.com/event-organizer . From Event Organizer module, enterprises can list an event, manage online and offline registrations, manage attendee communications, invoices, E-Certificate, QR Check-In or Face Check-In attendance, Manage Abstracts, and download summary or invoices for accounting and administrative purposes which creates an end-to-end smooth and seamless event management. Event listing is categorized in Private and Public, in case of public event, it will be listed on Docthub Event Portal for public access directly, while in a private event, it will not be listed on portal but will create a Private URL.

'Create an Event' Terms and Conditions:

  1. Event Type like Conference, CME/ CPD, Workshop, Seminar, Exhibition/ Expo, Webinar, Awards & Recognition, Symposium, Annual College Fest, etc. cannot be changed after the event published or created Event Web Page.
  2. Event Title (Conference Name) cannot be changed after publishing an event.
  3. Registration Types of conference like free or paid cannot be changed after publishing the event.
  4. Once you select registrations process through Docthub portal, will cannot be changed
  5. In case you select 'Foreign 'Registration' feature is only supported with currency of USD by default and currency conversion charges and other bank charges will be applicable as per the Indian Law.
  6. Once you select 'Platform Fee' paid by user (attendees) or organizer in Online Registration process while creating an event, the same cannot be changed after publishing an event.
  7. In case of selections private participants, you will get event unique URL, but your event will be not listed on Docthub portal.
  8. Event Organizer can use different billing details, taxation ID and address in each event as per their requirement and event location, but the same cannot be changed after publishing an event.
  9. The event tariff and taxation can be opted either Excluding or Including all tax while creating an event, it cannot be changed after publishing an event.
  10. The online registrations' payment settlement and Event Organizer's invoice to attendee details like taxation ID, bank details, organization name, place of supply, etc cannot be changed after publishing of event. This invoice details will be reflected on all auto generated invoices to your event's attendees in prefix invoice template only.
  11. For Event Registration Invoice generation, if digital signature is not provided by Event Organizer, it will take organization name as default signature, such invoices and their accounting or administrative responsibility will solely on Enterprise Users, Docthub is not responsible for any financial loss or accounting error.
  12. Docthub will not be held responsible or accountable for the event registration cancelation policy, it is a sole responsibility of Enterprise Users. Docthub will ensure the compliance of Docthub Event Refund Policy which is a statutory requirement under the Reserve Bank of India for digital commerce. So, you are requested to read and understand this policy, https://events.docthub.com/refund-policy
  13. All Online registrations amount will be credited on Docthub account, as per agreement or written requirements by event organizer, Docthub will settle after deduction of platform fees amount and additional GST to organizer's registered bank account like by one week, monthly or after completion of conference.
  14. Docthub will not be held responsible in case of cancelation of conference, due to pandemic, natural disasters such as hurricanes, earthquake, fire or other unforeseen disasters (or any acts of God). Docthub will charge for services offered to the organizer until that event date.
  15. The Event Organizer software module subscription cannot be modified or changed after activation by enterprise users. It can be upgraded; enterprise user can use other add on features as per their requirements.

With 'Manage Registrations', enterprise users can receive online registrations for their events through Docthub Events portal by ready to plug-in payment gateway and auto-generated invoice system which creates attendee listing in real-time on dashboard. They can also manage registrations through Offline and Complimentary mode as per their need and requirement. For Online Registration, anyone can access Docthub Event web page, click on 'Register Now', select ticket, add attendee details and complete the payment, it will real time synchronized, enterprise user can edit or review order details, attendee details, download invoice. For Offline and Complimentary Registrations, enterprise users can initiate through 'Event Organizer' module by selecting ticket, adding attendee and payment details.

With 'Abstract Management', enterprise users can receive, download, review, approve or reject the Abstract request from attendee, students, or researchers for their event's scientific program. Such Abstract Types are but not limited to; (1) Oral Presentation, (2) Paper Presentation, (3) Poster Presentation, (4) Video Presentation, (5) Research Presentation.

With 'Manage Attendees', enterprise users can edit, review, communicate, create E-certificate and download summary of all event attendees or participants.

With 'QR Check-In', enterprise users can create QR stations, mark attendance of different stations, access QR station reports, restrict or give access to attendees for different event areas or zones. The QR Check-In and Face Check-In scanning and attendance marking can be done through an iOS and Android mobile app, "Docthub QR Check-In App". Enterprise Users can manage the QR Check-In Executives on Event Organizer module for safety and security.

With 'Face Check-In', enterprise users can give permission and approve to choose this software feature during their event to manage attendance and crowd management. By selecting this service, it will enable the Face Check-In feature for all the registered attendees in the event, attendees can save or upload their Selfie for Face Recognition Identification through a web page or 'My Events' section in Docthub Platform (https://www.docthub.com/).

With 'Sponsorships & Exhibitors', enterprise users can add, edit, receive, approve, restrict, and manage Sponsors or Business Entities who want to promote their business during their event. They can create broadcast communication and greetings on behalf of sponsors to all attendees through 'Attendee Communication' and 'AI Concierge' features of Event Organizer module.

Event Online Registration & Agreement Terms

  1. The event created by Event Organizer through Events Dashboard will be generated a Uniform Resource Locator (URL) on its domain, events.docthub.com.
  2. Any person who wants to attend the event, can access the event web page (URL) and process an online registration by paying the amount of event ticket and/or taxation (if applicable by Event Organizer). On payment confirmation, the Docthub platform sends a confirmation email and/or WhatsApp message along with invoice to Attendee. This is called "Event Online Registration Mode" in Docthub application.
  3. Docthub will charge Platform Fee on the total amount of online transactions differently for INR or USD or any other currency ticket price depending on organizer's country of origin and place of supply of services for every event ticket sale through its domain, events.docthub.com. The GST taxation amount will be charged additionally of 18% on total billing amount as per the law and statutory compliance, Government of India.
  4. After a deduction of platform fee amount, Docthub will settle the payment into Event Organizer's bank account, as per the details given at the time of creating an event and confirmed KYC done by the Event Organizer. The bank settlement will be done through NEFT mode.
  5. In case of event dates being postponed, it is agreed and legally bound that the Event Organizer will be responsible for legal and financial consequences, all attendee communication, and refund raised by attendees.
  6. In the case of event cancellation, it is agreed and understood that the Event Organizer will be responsible for legal and financial consequences, all attendee communication, and refund raised by attendees.
  7. Docthub Enterprise's Event Dashboard has the functionality of creating offline order and complimentary order of event tickets, which is operated and managed by Event Organizer through their account identity and password. For these offline and complimentary orders, Event Organizer is directly receiving payments related to every sale of event tickets without using Docthub's online event registration solutions.
  8. In case of any dispute receive from any Attendee who has bought ticket through event online registration mode through Docthub, for which Event Organizer has not responded in a timely and decent manner, it will be subject to refund by Docthub Events platform. It will be further recovered from the Event Organizer at the time of payment settlement or other preferable payment mode.
  9. Docthub Events platform is operating in compliance to the marketplace settlement and Escrow account rules under the Reserve Bank of India, the same need to be respected and agreed by all Event Organizers who are Enterprise Account holders and managing their event through Docthub.
  10. In case of any dispute or difference arising out to this engagement, the competent courts at Ahmedabad, Gujarat (India) only shall have exclusive jurisdiction to try and entertain the case.
  11. This is a one-time agreement that is valid and applicable for every event created by Event Organizer through their Docthub Enterprise application account. The agreement will be a legal reference for all the future events created and managed by the Event Organizer through Docthub.

Enterprise User Responsibility; No Unlawful or Prohibited Use:

Any use or attempted use of the Service: (i) for any unauthorized, fraudulent or malicious purpose; (ii) that could damage, disable, overburden, or impair any server, or the network(s) connected to any server; (iii) that could interfere with any other party's use and enjoyment of the App or Website(s); (iv) to gain unauthorized access to any other accounts, computer systems or networks connected to any server or systems through hacking, password mining or any other means; (v) to access systems, data or information not intended by DHTPL to be made accessible to a user; (vi) to attempt to obtain any materials or information through any means not intentionally made available by us; or (vii) for any use other than the purpose for which it was intended, is prohibited.

In addition, in connection with your use of the Website, you agree you will NOT:

  1. Upload or transmit any message, information, data, text, software or images, or other content that is unlawful, immoral, harmful, threatening, abusive, harassing, tortious, defamatory, vulgar, obscene, libelous, or otherwise objectionable, or that may invade another's right of privacy or publicity;
  2. Create a false identity for the purpose of misleading others or impersonate any person or entity, including, without limitation, any Docthub representative, or falsely state or otherwise misrepresent your affiliation with a person or entity;
  3. Upload or transmit any material that you do not have a right to reproduce, display or transmit under any law or under contractual or fiduciary relationships (such as nondisclosure agreements);
  4. Upload files that contain viruses, Trojan horses, worms, time bombs, cancel-bots, corrupted files, or any other similar software or programs that may damage the operation of another's computer or property of another;
  5. Delete any author attributions, legal notices or proprietary designations or labels that you upload to any communication feature;
  6. Upload or transmit any unsolicited advertising, promotional materials, "junk mail," "spam," "chain letters," "pyramid schemes" or any other form of solicitation, commercial or otherwise;
  7. Violate any applicable local, state, national or international law;
  8. Upload or transmit any material that infringes any patent, trademark, service mark, trade secret, copyright or other proprietary rights of any party;
  9. Delete or revise any material posted by any other person or entity;
  10. Probe, scan, test the vulnerability of or breach the authentication measures of the Website and the Service or any related networks or systems;
  11. Register, subscribe, attempt to register, attempt to subscribe, unsubscribe, or attempt to unsubscribe, any party for any products or services if you are not expressly authorized by such party to do so;
  12. Harvest or otherwise collect information about others, including e-mail addresses, mobile numbers etc.; or
  13. Use any robot, spider, scraper, or other automated or manual means to access the Website and the Service or copy any Content or information on the Website and the Service.

Docthub reserves the right to monitor the use of the Website and the Service and to take whatever lawful actions it may deem appropriate in response to actual or suspected violations of the foregoing, including, without limitation, withholding cash back or the suspension or termination of a user's access and/or account. Docthub may cooperate with legal authorities and/or third parties in the investigation of any suspected or alleged crime or civil wrong. Except as may be expressly limited by the Privacy Policy, Docthub reserves the right at all times to disclose any information as Docthub deems necessary to satisfy any applicable law, regulation, legal process or governmental request, or to edit, refuse to post or to remove any information or materials, in whole or in part, in Docthub's sole discretion. You also agree to reimburse Docthub for any damage, loss, cost or expense Docthub incurs (including fees or costs of attorneys, accountants, professional advisors, and other experts incurred in connection with the defence or settlement of the foregoing) because of your use of the Website or the Service for any unlawful or prohibited purpose. Docthub reserves the right to remove any user-submitted content that may be infringing on another person's intellectual property rights with or without notice to the infringer and in accordance with applicable intellectual property or other laws, including The Patents Act, 1970, The Trade Marks Act, 1999, and The Copyright Act, 1957 of Government of India and Digital Millennium Copyright Act ("DMCA") of United States, and Information Technology Act, 2000 and Digital Privacy Data Protection (DPDP) Act, 2023 of India.

Any information, images, communications, or material of any type or nature that you submit to the Website and the Service, or any of our pages contained on a social media platform or website by e-mail, chats, posting, messaging, uploading, downloading, or otherwise (collectively, a "Submission") is done at your own risk and without any expectation of privacy.

Enterprise Subscription Service

As part of the Services, Company may provide enterprise subscription services to its Enterprise Users including but not limited to Docthub access to behind the paywall content. When you subscribe to Docthub Enterprise subscription as part of Services offered by Company on the Website or the Service, you gain access to list your event, manage event through Event Organizer module features, and other enterprise module or features specially chosen for you by the Docthub team. The nature of content and module features behind the paywall is subject to change at the sole discretion of Company; the decision of Company and/or its representatives in this regard shall be final and binding on Enterprise Users.

Enterprise Subscription

Enterprise Subscription-based Services may differ from country to country and the device from which you subscribe. Enterprise Subscription packages and price may also vary in time. The subscription prices shall be determined by the Company, in its sole discretion.

When you purchase a subscription, you must provide us with complete and accurate payment and other information required by the Company. By submitting payment details, you represent, warrant and undertake that you are entitled to purchase a subscription using those payment details. If we do not receive payment authorization or any authorization is subsequently cancelled, we may immediately terminate or suspend your access to your subscription-based Services or your entire access to Services on the Website. In suspicious circumstances, we may contact the issuing bank/ payment provider and/or law enforcement authorities or other appropriate third parties. If you are entitled to a refund under these terms and conditions, we will credit that refund to the card or other payment method you used to submit payment, unless it has expired in which case we will contact you. Company uses third party payment gateway services for receiving payment from Users for its subscription-based Services and you hereby agree to your details and information being shared with such third-party payment service providers.

Enterprise Subscription Contract

For our enterprise subscription-based services, Company shall endeavour to process your subscription promptly, but Company does not guarantee that your enterprise subscription will be activated by any specified time. By submitting your payment and other subscription details, you are making an offer to us to buy a subscription. Your offer will only be accepted by us and a contract formed when we have successfully verified your payment details and email address, at which point we will provide you with access to your subscription. Company reserves the unfettered right to reject any offer made by its Enterprise Users, at its discretion, for any or no reason.

Pricing

The enterprise subscription price for our subscription-based services will be made clear to you on our Event Organizer Solution web page or the Docthub Enterprise application in 'Subscriptions' section and location of such details on our Website may vary from time to time, by region or by country. In order to obtain our subscription-based Services, you hereby agree to pay the fees at the rates notified to you at the time you purchase your subscription and at such frequencies as notified from time to time. For certain subscription-based Services offered by Company, including, but not limited to, Docthub, the Company however may choose to offer fixed term, or fixed payment frequency offers from time to time to Users. The currency in which your subscription is payable will be specified during the order process, depending on the Service and your country of business KYC address. Eligibility for any discounts is ascertained at the time your subscription and cannot be changed during the term and subsistence of your subscription. We publish our pricing on our Website(s) and the Service pages to you in advance of any increase in the price of your subscription and offer you an opportunity to cancel it if you do not wish to pay the revised price.

Taxes

Subscription and access to subscription-based Services fall under the purview of applicable Tax laws of India. Taxes are applicable for consumption of content and services on the Website and other Services of Company for Enterprise Users based in India, and outside the country. Unless otherwise indicated, prices stated on the Website are inclusive of applicable taxes, including, but not limited to, Goods and Services Tax (GST) or other applicable taxes.

Pricing Errors

You hereby agree and acknowledge that the content and services on the Website may become subject to technical glitch and/or errors including but not limited to price list, subscription details etc. If we incorrectly or due to a technical glitch or error state a price to you whether online or otherwise, we are not obliged to provide you with a subscription at that price, even if we have mistakenly accepted your offer to buy a subscription at that price, and we reserve the right to subsequently notify you of any pricing error. If we do this, you may cancel the subscription-based Service without any obligation to us and we will refund you any money you have paid us in full, or you may pay the correct price. If you refuse to exercise either of these choices, then we may cancel your access to our subscription-based services and will refund to you any money you have paid us in full. Company always endeavours to act in good faith in determining whether a genuine pricing error has occurred or not.

Other Costs

In addition to any subscription fees, you pay for our enterprise subscription-based Services, you are responsible for paying any internet connection or other telecommunications charges or any other costs or charges that you may incur by accessing the Service and/or subscription-based Services. For example, if you use any of our mobile app services, then your network operator may charge you for data or messaging services.

Enterprise Subscription Renewal and Cancellation

You can choose an enterprise subscription-based Service for the term and duration offered by the Company as listed on the Website and the Service.

Enterprise Users accessing the Website or the Service through Web/ Mobile app will be given an option to opt for autorenewal as per the norms defined by the Reserve Bank of India (RBI). If you have opted for autorenewal in Web or Mobile app (including Android and iOS) or if you access, then your subscription will renew automatically unless you cancel it before it renews in order to avoid billing of subscription fees for the renewal term. We will notify you through email prior to the renewal date.

In case of Enterprise Users opted for free trial on the Website and the Service through Web/ Mobile app (including Android and iOS) app, subscription commences immediately once free trial duration for a particular plan opted by a User, if any provided at Company's discretion, is over and on the realization of payment of the subscription fees from the Users. You hereby acknowledge and agree that the free trial will auto convert to paid post free trial duration ends. However, for Users accessing the Website and the Service through Web/ Mobile app (including Android and iOS) app, free trial will not automatically convert to paid and Enterprise Users shall be required to accept the 'Terms and Conditions' and provide payment details to access the free trial services.

Subscription to the enterprise subscription-based Services commences immediately on the realization of payment of the subscription fees from the Enterprise Users and there can be no cancellation once an Enterprise User's account is activated for the subscription-based services for the term of that subscription period.

If you choose to pay annually and have opted for auto renewal in Web/ Mobile app (including Android and iOS) app, at least 15 days before each renewal you will be sent a reminder notice stating the rate that will apply for the renewal period. Unless you notify us before the end of your annual subscription period that you no longer wish to receive it, your annual subscription will renew for another year. We will charge the enterprise subscription using the same card or other payment method that you previously used.

You do not have any right to cancel your enterprise subscription or any part of it until the end of your then- current subscription period. Although you may notify us of your intention to cancel at any time, such notice will only take effect at the end of your then current enterprise subscription period. You may notify us of your wish to cancel your subscription by clicking on "Cancel Subscription" button from your enterprise account.

The Company reserves the right to suspend or terminate your enterprise subscription if you breach these Terms, with or without notice and without further obligation to you including any obligation to refund. We may also suspend or terminate your subscription if we are prevented from providing Services to you by circumstances beyond our control. The Company may, in exceptional circumstances, cease to publish the Website and the Service, the Website content or cease to provide subscription-based services. The Company will give you at least 15 days' notice of this, if possible but it is not guaranteed. If we do so, then we will have no further obligation to you except for a refund of the unexpired period of your paid subscription. This means that we will refund you with any amounts that you have paid us in advance that relate to any remaining and unexpired period of your subscription.

If you are a registered Enterprise User but have not subscribed for our subscription-based Services, then the Company reserves the right to suspend or terminate your registration at any time, with or without notice and without further obligation to you. If you would like to cancel your registration, then you can go to Account Settings, and click on "Delete Enterprise Account", from Account Settings.

Force Majeure

We shall not be liable for any delay or failure to perform due to events beyond its reasonable control, including acts of God, natural disasters, pandemics, strikes, supply chain delays, or governmental actions.

No Unlawful or Prohibited Use

As a condition of your use of the Service, you will not use the Services for any purpose that is unlawful or prohibited by these terms, conditions, and notices. You may not use the Services in any manner that could damage, disable, overburden, or impair any Docthub's server, or the network(s) connected to any Docthub server, or interfere with any other party's use and enjoyment of any Services. You may not attempt to gain unauthorized access to any Services, other accounts, computer systems or to any of the Services, through hacking, password mining or any other means. You may not obtain or attempt to obtain any materials or information through any means not intentionally made available through the Services.

Material Posted/ Transmitted at Docthub Events Portal

All information, data, text, software, music, sound, photographs, graphics, video, messages or other materials (collectively, "Content"), whether publicly or privately transmitted/ posted, is the sole responsibility of the person from where such content is originated (the "Originator"). By posting any material which contain images, photographs, pictures or that are otherwise graphical in whole or in part ("Images"), you warrant and represent that (a) you are the copyright owner of such Images, or that the copyright owner of such Images has granted you permission to use such Images or any content and/or images contained in such Images consistent with the manner and purpose of your use and as otherwise permitted by these Terms and the Services, (b) you have the rights necessary to grant the licenses and sublicenses described in these Terms, and (c) that each person depicted in such Images, if any, has provided consent to the use of the Images as set forth in these Terms, including, by way of limitation, the distribution, public display and reproduction of such Images.

You represent that you have valid rights and title in any and all Content/Images that you submit on the Website and the Service, that you have not infringed on any intellectual property rights belonging to any party and further that you will indemnify Docthub and its affiliates for all claims arising out of any Content and Images that you post on the Website and the Service.

Posting/ uploading of any information or material, which is harmful, defamatory, obscene, pornographic, libelous, invasive of another's privacy, profane, hateful, or racially, ethnically objectionable, disparaging, or otherwise unlawful in any manner is prohibited and any person found to be involved in such activity on this website will solely be liable for actions under the applicable laws.

If you are a publisher of news and current affairs content, then in addition to compliance with other terms mentioned herein, you shall also furnish details of your user accounts on our services to the Ministry of Information and Broadcasting as required under the Information Technology (Intermediary Guidelines and Digital Media Ethics Code) Rules, 2021 of India ("Rules") and you shall comply with all applicable laws including said Rules. Docthub may, at its discretion, provide such publishers who have provided information under said Rules to the Ministry of Information and Broadcasting, a demonstrable and visible mark of verification as being publishers, which may be visible to all users of the service.

Docthub accepts no responsibility for the said Content/ Images. However, you understand that all Content/ Images posted by you becomes the property of Docthub and you agree to grant/assign to Docthub and its affiliates, a non-exclusive, royalty free, perpetual, irrevocable and sub-licensable right to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, perform and display such Content/ Images (in whole or part) worldwide and/or to incorporate it in other works in any form, media, or technology now known or later developed throughout the world.

Exchange of Information qua CHAT & other Community Services

You represent that you are a responsible adult (18 years or above) and you shall be solely responsible for all Content that you upload post or otherwise transmit.

Docthub endeavours to provide a web platform for various community interactions for persons or professionals to interact and exchange views with each other. The content posted on such services is posted by the general public therefore the accuracy, integrity or quality of such content cannot be guaranteed. You understand that by using such Services on the Website and Docthub Platform, you may be exposed to objectionable matter.

By using the facility of chat and other community services, you agree not to upload, post, or otherwise transmit any matter or views, which are, defamatory, abusive, pervasive, obscene, invasive of another's privacy, hateful, or racially, ethnically or otherwise objectionable. You may also not indulge in cyber stalking, become or create a nuisance for any visitor/ User of the Website and the Service.

You may not send, submit, post, or otherwise transmit, material or messages that contain software viruses, malware, or any other files that are designed to interrupt, destroy, and negatively affect in any manner whatsoever, any electronic equipment in connection with the use of the Website and the Service, or another User's ability to engage in real time exchanges.

Prohibited Activities

You shall not host, display, upload, modify, publish, transmit, store, update or share any information on the Website and the Service, that

  1. belongs to another person and to which the User does not have any right;
  2. is defamatory, obscene, pornographic, pedophilic, invasive of another's privacy, including bodily privacy, insulting or harassing on the basis of gender, libelous, racially or ethnically objectionable, relating or encouraging money laundering or gambling, or otherwise inconsistent with or contrary to the laws in force;
  3. is harmful to children;
  4. infringes any patent, trademark, copyright or other proprietary rights;
  5. violates any law for the time being in force;
  6. deceives or misleads the addressee about the origin of the message or knowingly and intentionally communicates any information which is patently false or misleading in nature but may reasonably be perceived as a fact;
  7. impersonates another person;
  8. threatens the unity, integrity, defence, security or sovereignty of India, friendly relations with foreign States, or public order, or causes incitement to the commission of any cognizable offence or prevents investigation of any offence or is insulting other nation;
  9. contains software virus or any other computer code, file or program designed to interrupt, destroy or limit the functionality of any computer resource;
  10. is patently false and untrue, and is written or published in any form, with the intent to mislead or harass a person, entity or agency for financial gain or to cause any injury to any person;

Any Content uploaded by you shall be subject to relevant laws and may disabled, or and may be subject to investigation under appropriate laws. Furthermore, if you are found to be in non- compliance with the laws and regulations, these Terms, or the privacy policy of the Website, we may terminate your account/ block your access to the Website or the Service and we reserve the right to remove any non-compliant Content uploaded by you. Additionally, unlawful content will be removed on being notified by a government agency or by an order of any court or as required under applicable laws.

Any Content and or comment uploaded by you, shall be subject to relevant Indian laws and may be disabled, or and may be subject to investigation under appropriate laws. Furthermore, if you are found to be in non-compliance with the laws and regulations, these terms, or the privacy policy of the Website, the Company shall have the right to immediately terminate/ block your access and usage of the Website and the Company shall have the right to immediately remove any non-compliant Content and or comment, uploaded by you subject to retaining such information as required under applicable laws and shall further have the right to take recourse to such remedies as would be available to the Company under the applicable laws.

Docthub reserves the right to preserve records of content transmitted by it as required under applicable laws.

Grievance Redressal

Redressal Mechanism: Any complaints or concerns with regards to Content and /or breach of these Terms shall be taken up with the designated Grievance Officer for respective website as mentioned below via in writing or through email at their respective email id, signed with the electronic signature to the respective Grievance Officer.

Please note that the email addresses given below are meant for receiving concerns and queries regarding the corresponding websites only.

Disputes:

All disputes are subject to the jurisdiction of courts in Ahmedabad (Gujarat, India) only.

Grievance Redressal Officer (mention the respective website)

Docthub Health Tech Private Limited
Office 202, GNFC Info Tower, Near Pakwan Cross Road, SG Highway
Ahmedabad, 380054. Gujarat. India.

Phone: (+91) 079 26855579

Email Address: office@docthub.com

About Docthub Events - Healthcare Events Portal

Docthub Events is a dedicated healthcare events platform to discover the latest medical conferences, CME programs, workshops, webinars, fellowship programs, and online healthcare certification events. Explore opportunities for students and healthcare professionals with smart filters, verified organizers, registration updates, specialty-focused programs, and real-time event information.

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